We are a small and well-established business providing administrative services to our clients who work within exhibitions & events. Due to expansion, we have created a new role and are now looking for an experienced Office Manager/Bookkeeper to join our team, assisting with office support and reporting directly into the Director.
This is a full-time position with the standard working hours being Monday-Friday 9am-5.30pm. We are offering up to £33k for suitable applicants depending on experience. We offer free parking, 20 days holiday plus bank holidays (rising 1 day per year), contributory pension and private healthcare.
We area solutions company offering a variety of services to exhibitors, providing our services mainly in the UK with a few oversees shows.
This is an exciting opportunity for someone to join a fast paced industry sector and make the role their own, playing a pivotal role within the company. You will have the confidence to lead and motivate staff, have a flexible approach as well as assist in suggestions on how to improve any processing and procedures.
As our Office Manager/Bookkeeper you will oversee the day to day running of the office, making sure the office is running efficiently and smoothly covering; administration, HR, financial and managerial tasks with sole responsibility of managing and monitoring the work load for the staff in the office.
Working closely with and alongside the director of the company, the main duties of the Office Manager/Bookkeeper will include:
Oversee the office services, including repairs, procedures, booking suppliers/accommodation.
Review and analyse reports, summarise information and identify trends.
Oversee office staff by recruiting, selecting, orienting and training employees ensuring adequate staff levels to cover for absences and peaks in workload.
Organise induction programmes for new employees and oversee general staff queries re expenses, travel etc. and HR requirements throughout the year, ensuring personnel records are up to date, arranging appraisals and overseeing development plans.
Learning accounting facilities over a 2-year period to include; forecasting, budgeting, payroll, supplier management, invoicing, payments, VAT payments, end of year accounts, reporting company financials and credit control *not fully exhaustive.
Preparing budgets, scheduling expenditures, ensuring suppliers are paid on time, bank and account reconciliation’s, resolve payment discrepancies, prepares deposits and maintains cash management, analysing variances and initiating corrective actions.
Co-ordinate & oversee business and event show schedules, events, activities and daily/weekly/yearly tasks ensuring completion and procedures/office systems are being implemented and followed.
Organise external meetings and appointments and within the office.
Be the main point of contact for maintenance Inc. IT mail, supplies, equipment, errands and shopping etc. Liaise with facilities management as required.
Manage office budgets and ensure H&S policies are up to date. Design and implement office policies by establishing stands and procedures, measures results against standards and making adjustments as necessary.
Ensure Data Protection and GDPR laws are being met.
Be the first point of contact with staff, customers, exhibitors and suppliers, including complaints, through the competent use of telephone, email and any other forms of verbal or written communication that the Company may choose to use e.g. social media.
Set up contracted shows (databases, correspondence etc.), manage and supervise task lists to ensure contractual obligations re meet and projects are completed in a cost effective and timely manner.
Attend meetings where required and produce accurate correspondence, presentations, spreadsheets, notes from meetings and keep all Company database and Company systems information up to date and accurate as required.
General administration duties and office support as required including refreshments and general office tidiness.
Establish effective, professional, positive working relationships with colleagues & clients.
Be responsible for personal health & safety at work.
Comply with information and guidance in the Employee Handbook and other Company policies.
Occasional travel through the year to meetings and/or working on-site at shows in the UK (London & Birmingham);To be successful for this opportunity you must have proven experience and knowledge of administration, office management and HR responsibilities, systems and procedures. Book keeping/accounting experience is also essential with Sage knowledge preferable. You will have strong organisational, problem solving, budgeting, time management, negotiation, multi-tasking, reporting and relationship building skills. You will also have strong knowledge of policies, procedures, HR/H&S regulations. Ideally a degree or similar qualifications is desired. Training in Business Administration/IT/HR/Management considered favourably and demonstration of continued learning to include accountancy/book keeping and payroll. You will be PC literate.
Salary: £28k - 33k per year + free parking
Contact: Emma-Louise Cluskey
Telephone: 01276 605000